San Diego Regional Updates - March 5, 2022 Satellite Tournament
Tournament Day Communication Procedures:
Please use Online Appeal Form to submit your appeals, issues and concerns. Event supervisors and Tournament Director will immediately be notified of event appeal submissions which will accelerate our response time. firstname.lastname@example.org is reserved for sending screenshots. Use of any other forms of communications may result in delay response time.When students report an issue, ask them the following and include screenshots of the entire page with the URL in the Address bar:
- What browser and device are they using?
- Are they behind the school firewall?
- Do they have other intensive apps running, like Discord or Zoom or Netflix (some did)?
- Do they use school-issued devices and email?
- Are they in the correct tournament? Show screenshot.
- Do they have multiple browsers open accessing Scilympiad?
- Ask the partners the same Team #, Login IDs, what test
- If issue is related to unable to save answers, then ask the students to record the timestamp, test name, question #, team # and test time remaining
- Please relay the above-mentioned responses to the online Appeal Form and email screenshots to email@example.com. When email please briefly specify issue, school name, team # and Login IDs
Head Coach Reference Guide: from registering to assigning events to issues and resolutions, all in one document.
Student Reference Guide and Common Issues/Resolutions
Due to some district configurations of student emails, access to the Student Guide and student webinar may not be permissible. If this is the case, students are advised to ask coaches for a copy prior to competition.
Policies: violation of any Science Olympiad rules and policies including the following may subject to penalties at event, teams and school levels
- Test Start Time: For online testing using Scilympiad, teams from the same school are expected to start test times in Scilympiad at approximately the same times. The first team starts time and the last team start time from the same school should not be more than 5 minutes apart. Scilympiad records test start time and Regional team will compare start times for teams from the same school during scoring. If violation is found, penalties may be imposed.
- Out of Browser Time: One of the purposes of logging Out of Browser time is to identify potential circumstances in which students may be unfairly accessing resources outside of the intent or scope of the rules. (NOTE: Teams with noticeable Out of Browser time, may trigger further research by event supervisors or organizers. Penalties may be imposed if determined by Regional team of improper conduct has occurred.) Coaches and their teams are reminded of the Code of Ethics and Science Olympiad Pledges.
- Safety and Eye Protection: Safety protocols apply. Penalties may be imposed pursuant to event rules.
- Video Submission: It is the students’ responsibility to ensure that their video is viewable by anyone. Non-accessible or corrupted videos will be treated as missing/non-submit. No follow-up from Regional team for access or a different file, etc. Video should show the entire test including the measurement of testing parameters (distance or time) Event supervisors must independently verify the testing parameters from watching the video in order to score points. Teams must know their team numbers. We use team numbers for tracking your videos and scoring.
- Student Code of Conduct: Refrain from using inappropriate language on tests or in Classroom Chat box. In addition, please do not intentionally flood the chat box with unnecessary messages.
- In a virtual format, some events may be modified due to constraints with online testing and construction events: San Diego Regional Event Modifications
- The unknown parameters will be released by Sunday, February 27, 8:00 AM. The video submission deadline is Sat, March 5, 11:59 PM PT. Teams can record the videos starting Sunday, February 27 8:00 AM but note that teams are expected to record this only once and then submit it. Team should not be recording multiple runs/trials and submitting the best one.
- Experimental Design B/C material lists added to San Diego Regional Event Modifications document
- Run It Code It B not offered at San Diego Regional
- Division B Events: up to date information includes Test Time Limit and Record Time Out of Browser
- Division C Events: up to date information includes Test Time Limit and Record Time Out of Browser
- Schedule of Events
- Digital Structures B/C will count toward the team total at the State Tournament
Students may use any method of communication (i.e., video call, voice chat, the built-in Scilympiad chat, or direct conversation) that is appropriate for the competition condition at their school. If a separate software is used for communication, please make sure that software is started BEFORE starting the test and DO NOT GO BACK to the software until the test is over to prevent incurring out of browser time.
Rules Clarifications are made to correct the rules in the Science Olympiad Rules Manuals or to clarify the meaning of the rules. Clarifications applicable to San Diego Regional tournament can be found at SoCal Rules ClarificationsCoach Checklist
- Add students to the roster pool: Head Coach dashboard -> Submit Student/Team Roster -> Enter names and grades
- Important: Student Roster pool is universal within Scilympiad. If you have created a student roster from previous tournaments, the information will carryforward to future tournaments. Please do not delete students or they will not have accessed to their past test results. Only delete if you know for sure that your students have yet competed and will no longer be part of your program.
- Assign students to the team (required even if your school has only 1 team)
- Assign students to their events (assign to event)
- Provide students their assigned events
- Provide students their Login ID
- Confirm students have logged in to the Student Dashboard and confirm their assigned events.
- Principal Verification: From the Student/Team/Event Assignment page, click on “Principal Certification.” This is the first page of the form, please print this along with the Acknowledgement of School Use/Primary Coverage as they need to be signed by the coach and the principal. Please upload a scanned copy of Team Roster Form and Acknowledgement of School Use/Primary Coverage by going to the Head Coach Dashboard and clicking on “Upload Documents” and choosing the Document Type as “Team Roster”.
- Permission and Agreement (Release): The Permission and Agreement form should be signed by the parents/legal guardians of the students but not the students themselves, unless the student is 18 years old or older. The coach should go to the Head Coach Dashboard, click on “Release Forms,” and provide the link there to parents/guardians/participants of at least 18 years old on date on signing. Please note that each school has a different link. Parents/legal guardians click the school-specific link then the system will direct to the login page. Parent/signer log in or create an account after clicking on the release link and not to log in using the Log in link in the upper corner of the homepage. To see the list of participants from your teams with completed releases, go to the Head Coach Dashboard, click on “Verifications/Checklist,” and click on “Releases.” If the parents/legal guardians spell their student’s name the same way you did, the system will automatically put a checkmark for “Release Submitted” on the students/team roster. However, if they are different (e.g. Bob vs Bobby), you can still manually check the box under “Release Submitted” on the students/team roster.
Once all of the following items are completed, go to Head Coach Dashboard -> Verification / Checklist -> Head Coach Verification, check off the boxes, and sign the form:
- Team Roster and Acknowledgement of School Use/Primary Coverage signed, scanned and uploaded to San Diego Regional SO website
- Permission and Agreement Form executed by parents/guardians/adult participants
- Reviewed Head Coach Reference Guide (posted on San Diego Regional SO homepage)
- Shared Student Reference Guide and Common Issues/Resolutions with students (document posted on San Diego Regional SO homepage)
- Provided students their Login IDs
- Participants logged in to San Diego Regional website to confirm their assigned events
Log in -> Coaches -> Head Coach Dashboard -> Register/Update Teams and the Team number is in the first columnTeam Names
Please provide team names regardless of the number of teams per school. For ease of Awards announcements and clear display of team names, please keep team names short and do not include school names in team name column. The function is located under Head Coach Dashboard -> Register/Update Teams
Student Reference Guide and Common Issues/Resolutions
Student Login Instructions
- Click on "Student Login Tab
- Click on "Take online tests using Login ID" under Competition Day heading. Ask your coach for your Login ID if you have yet received it.
- If this is your first time log in to Scilympiad, after entering your Login ID and as you move to the password box, the first name and last name boxes will automatically appear. Fill in your first and last name exactly as submitted by your coach on the student roster, enter your own created password then click Sign in. You only have to submit your name once. Thereafter, log in using your Login ID and your newly created password. If you forget your password, contact your head coach immediately. They will be able to reset your password. (Head Coach Dashboard -> Submit Student -> Team Roster)
Students previously competed in tournaments using Scilympiad platform may use the same Login IDs and passwords for all tournaments. Login IDs and passwords stay the same throughout the season. Students must login using Login IDs in order to access event tests.
Collaboration During the Tournament
Participants may use any method of communication such as video call, voice chat, the built-in Scilympiad chat, or direct conversation that is appropriate for the competition condition at their school.
Please note that all resources used must still follow the event rules (e.g. in the form of binders, note sheets, etc.) With the exception of Astronomy which allows a computer/tablet as resources, notes in general cannot be in a digital format. We understand the cost and burden on teams to create a new binder. We ask that teams follow this rule so that it’s equitable to all teams.
For Satellite Tournament:
On Tournament Day, students will be at their own school competing. For any given hour, students taking various tests can be in the same room or can be in separate rooms. Partners may sit next to each other or on separate computers, as long as all school/district rules (e.g. social distancing) are followed. The coach or an adult assistant must be supervising students. The tests will be available digitally on Scilympiad.
If partners are sitting next to each other, COVID modification rules on resources do not apply (e.g. only one sheet of paper notes per team in Anatomy & Physiology). If partners must social distance, then COVID modification rules on resources apply (e.g. one sheet of paper notes per Participant in Anatomy and Physiology).
For Mini Tournament:
On Tournament Day, students will be at their own home competing. Tests will be available digitally on Scilympiad.
COVID modification rules on resources apply (e.g. one sheet of paper notes per Participant in Anatomy and Physiology).
In addition, participants may use any method of communication (i.e. video call, voice chat, or the built-in Scilympiad chat) that is appropriate for the competition condition at their school. If a separate software is used for communication, please make sure that software is started BEFORE starting the test and DO NOT GO BACK to the software until the test is over to prevent incurring out of browser time.
- Partners take the same test from their own computers
- Partners see each other's answers as they work on a single test
- Built-in text-based chat for partners to discuss their answers
- Built-in text-based chat for students to ask event supervisor questions
- Built-in timers for specific test time period
- Answers automatically submitted once the allotted time or the time period has expired