Feb 27 San Diego Regional Updates
Tournament Day Communication Procedures:
Please use Online Appeal Form to submit your appeals, issues and concerns. Event supervisors and Tournament Director will immediately be notified of event appeal submissions which will accelerate our response time. firstname.lastname@example.org is reserved for sending screenshots. Use of any other forms of communications may result in delay response time.Reference Guides
Head Coach Reference Guide: from registering to assigning events to issues and resolutions, all in one document.
- What browser and device are they using?
- Are they behind the school firewall?
- Do they have other intensive apps running, like Discord or Zoom or Netflix (some did)?
- Do they use school-issued devices and email?
- Are they in the correct tournament? Show screenshot.
- Do they have multiple browsers open accessing Scilympiad?
- Ask the partners the same Team #, Login IDs, what test
- If issue is related to unable to save answers then ask the students to record the timestamp, test name, question #, team # and test time remaining
- Please relay the above-mentioned responses to the online Appeal Form and email screenshots to email@example.com. When email please briefly specify issue, school name, team # and Login IDs
Releases are now available on Scilympiad.
The release should be signed by the parents/legal guardians of the students but not the students themselves, unless the student is 18 years old or older. The coach should go to the Head Coach Dashboard, click on “Release Forms,” and provide the link there to the participants’ parents/legal guardians. Please note that each school has a different link. Parents/legal guardians click the school-specific link then the system will direct to the login page. Parent/signer log in or create an account after clicking on the release link and not to log in using the Log in link in the upper corner of the homepage.
To see the list of participants from your teams with completed releases, go to the Head Coach Dashboard, click on “Verifications/Checklist,” and click on “Releases.” If the parents/legal guardians spell their student’s name the same way you did, the system will automatically put a checkmark for “Release Submitted” on the students/team roster. However, if they are different (e.g. Bob vs Bobby), you can still manually check the box under “Release Submitted” on the students/team roster.Event Updates:
- Helicopters B/C: Added an alternative method for two participants to participate (each participant does one flight each).
- [M] Algorithms and Heuristics B/C: Additional instructions (including a practice test) have been posted as a link in the Events and Modifications document.
- [M] Gravity Vehicle C: Reminder that teams also need a scale to verify the mass of their vehicle.
- [M] Mission Possible B: Self-scheduling was done for 15-minute blocks. Teams should show up/join the video call to begin setting up 30 minutes prior to the time that they signed up for.
Reminder that self-scheduling via ESUS (not Scilympiad) closes on February 24 at 11:00 PM. Currently only ~50% of teams have signed up.Clarifications:
Clarifications have closed. All clarifications applicable to the Regional tournament can be found at SoCal Rules Clarifications2/19/2021
Self-scheduling via ESUS opened on Tuesday; currently only about 37% of teams have signed up. As a reminder, it closes on February 24 at 11:00 PM. If you did not receive your login information, please let me know.Reminder:
The non-scheduled events Digital Structures B/C, Helicopters B/C, Sounds of Music C Written Portion, and Detector Building C require that all teams from the same school compete at the same time. These events do not have a sign up - students will be able to just take the test anytime during the day between 8 AM and 4:20 PM (but all tests will end at 4:20 PM, so students may want to start no later than 3:20 PM).
There are only two events that are self-scheduled in ESUS. All other events are either scheduled (only one time during the day), or non-scheduled (basically 'walk-in'; take anytime with the above restrictions).Rules Clarifications:
The deadline to request rules clarifications has been moved to tomorrow, February 20 at 11:59 PM. All clarifications will be answered by Monday COB.Coach Checklist
- Add students to the roster pool: Head Coach dashboard -> Submit Student/Team Roster -> Enter names and grades .
- Important: Student Roster pool is universal within Scilympiad. If you have created a student roster from previous tournaments, the information will carryforward to future tournaments. Please do not delete students or they will not have accessed to their past test results. Only delete if you know for sure that your students have yet competed and will no longer be part of your program.
- Assign students to the team (required even if your school has only 1 team)
- Assign students to their events (assign to event)
- Provide students their assigned events.
- Provide students their Login ID.
- Check student roster to make sure the "registered" column is checked. Students who do not log in will show as not registered until they do.
- Further confirm with students that they have created a student account (using Login ID) besides “Registered” column in the Student Pool
- Complete self-scheduled event signup via ESUS.
- Confirm students have logged in to the Student Dashboard and confirm their assigned events.
- Principal Verification Required
- Release Required
Log in -> Coaches -> Head Coach Dashboard -> Register/Update Teams and the Team number is in the first column
Student Login Instructions Using Login ID
- Click on "Student Dashboard
- Click on "Take online tests using Login ID" under Competition Day heading. Ask your coach for your Login ID if you have yet received it.
- If this is your first time log in to Scilympiad, after entering your Login ID and as you move to the password box, the first name and last name boxes will automatically appear. Fill in your first and last name exactly as submitted by your coach on the student roster, enter your own created password then click Sign in. You only have to submit your name once. Thereafter, log in using your Login ID and your newly created password. If you forget your password, contact your head coach immediately. They will be able to reset your password. (Head Coach Dashboard -> Submit Student -> Team Roster)
Students previously competed in tournaments using Scilympiad platform may use the same Login IDs/Emails and passwords for all tournaments. Login IDs/Emails and passwords stay the same throughout the season.Collaboration During the Tournament
Partners are welcomed to use the built-in text-based chat in scilympiad.com to communicate with their partner(s) during the event. Teams are also permitted to use other forms of communications unless otherwise prohibited by coaches and/or school districts. Make sure computers are able to run selected communication formats.Resources/Reference Materials
As a reminder, if not already allowed, each individual participant can have a personal set of reference materials (e.g., binders, single sheets of paper), calculator, or other academic resource as specified in the specific event rule for use during the competition to facilitate social distancing, isolation, and to prevent resource sharing. Personal sets of resource materials must meet all the criteria established in the specific event rule.
Teams can decide how they want to arrange their resources as they best understand the circumstances under which they are competing and what their overall strategy might be. Using Anatomy and Physiology as an example, each partner may choose to have two different sets of notes so Partner A tackles all the muscle questions and Partner B tackles all the skeleton questions.
Please note that all resources used must still follow the event rules (e.g. in the form of binders, note sheets, etc.) With the exception of Astronomy which allows a computer/tablet as resources, notes in general cannot be in a digital format. We understand the cost and burden on teams to create a new binder, especially for such an early tournament. We ask that teams follow this rule so that it’s equitable to all teams.
- Partners take the same test from their own computers
- Partners see each other's answers as they work on a single test
- Built-in text-based chat for partners to discuss their answers
- Built-in text-based chat for students to ask event supervisor questions
- Built-in timers for specific test time period
- Answers automatically submitted once the allotted time or the time period has expired