Feb 7 SO Practice Updates
Head Coach Reference Guide: from registering to assigning events to issues and resolutions, all in one document.
Tournament Day Communication Procedures:
Please use Online Appeal Form to submit your issues and concerns. Event supervisors and Tournament Director will immediately be notified of event appeal submissions which will accelerate our response time. email@example.com is reserved for sending screenshots. Use of any other forms of communications may result in delay response time.
Helping Students Troubleshoot Technical Issues Document
In a Tournament Director and event supervisors will immediately be notified of your appeals and will timely respond accordingly.
- What browser and device they are using?
- Are they behind the school firewall?
- Do they have other intensive apps running, like Discord or Zoom or Netflix (some did)?
- Do they use school-issued devices and email?
- Are they in the correct tournament? Show screenshot.
- Do they have multiple browsers open accessing Scilympiad?
- Ask the partners the same Team #, Login IDs, what test
- If issue is related to unable to save answers then ask the students to record the timestamp, test name, question #, team # and test time remaining
- Please relay the above-mentioned responses to the online Appeal Form and email screenshots to firstname.lastname@example.org. When email please briefly specify issue, school name, team # and Login IDs
- Add students to the roster pool: Head Coach dashboard -> Submit Student/Team Roster -> Enter names and grades . (Email column is optional. If students choose to use email to login, then they must use the email entered in the email column to log in to take tests or they will not be linked to the roster and their assigned events. The more reliable method is log in using Login ID).
- Important: Student Roster pool is universal within Scilympiad. If you have created a student roster from previous tournaments, the information will carryforward to future tournaments. Please do not delete students or they will not have accessed to their past test results. Only delete if you know for sure that your students have yet competed and will no longer be part of your program.
- Assign students to the team (required even if your school has only 1 team)
- Assign students to their events (assign to event)
- Provide students their assigned events.
- Email Students, if email column is filled in
- Provide students their Login ID, regardless if students choose to use their email to log in. Login ID is their fallback just in case creating an account using email failed due to misspelled email address, forgot password or school district firewall blocking email communications.
- Check student roster to make sure the "registered" column is checked. Students who do not log in will show as not registered until they do.
- Further confirm with students that they have created a student account (using email or Login ID) besides “Registered” column in the Student Pool
- Complete self-scheduled event signup.
- Verify students have logged in to the Student Dashboard and confirm their assigned events.
- No Principal Verification Required
- No Release Required
Log in -> Coaches -> Head Coach Dashboard -> Register/Update Teams and the Team number is in the first columnDeadlines:
- Self-Scheduled Event Signup: 2/5/21 11:59 PM PST
- Student Roster: 2/5/2021 11:59 PM PST. Contact Tournaemnt Director of changes needed due to emergencies.
- Build Event Pre-Tournament Day Submissions: 2/5/2020 11:59 PM PST
- Build Event Day of Tournament Submissions: 2/7/2021 3:40 PM PST
- Assign students to their events (data only transferred to scheduled-event signup but not build events/self-scheduled events) 2/5/2021 11:59 PM PST
Assigning students to build events in the Compliance Heading -> Student/Team/Event Assignment does not automatically assign students to their self-scheduled events. Coaches have to sign up for self-scheduled events. To sign up, go to Head Coach Dashboard --> Self-Scheduled Event Signup under Sign Up heading.
Student Login Instructions Using Login ID
- Click on "Student Dashboard
- Click on "Take online tests using Login ID" under Competition Day heading. Ask your coach for your Login ID if you have yet received it.
- If this is your first time log in to Scilympiad, after entering your Login ID and as you move to the password box, the first name and last name boxes will automatically appear. Fill in your first and last name exactly as submitted by your coach on the student roster, enter your own created password then click Sign in. You only have to submit your name once. Thereafter, log in using your Login ID and your newly created password. If you forget your password, contact your head coach immediately. They will be able to reset your password. (Head Coach Dashboard -> Submit Student -> Team Roster)
- Email must matched the email column in the Student Roster
- Click on Student Dashboard
- Click on "Take online tests using Email"
- Click New member then enter your email and enter your own created your password. Make sure to enter your email correctly. To verify that you have entered your email correctly, check your email for account registration confirmation.
- Remember your password because you will need the information to log in
- Important: your coach will not be able to reset your password if you use your email as login. Only you can reset your password by clicking “Forgot password” on the login page. If you cannot log in using your email for whatever reasons, you can always use your Login ID to log in
Students previously competed in tournaments using Scilympiad platform may use the same Login IDs/Emails and passwords for all tournaments. Login IDs/Emails and passwords stay the same throughout the season.Collaboration During the SO Practice
Partners are welcomed to use the built-in text-based chat in scilympiad.com to communicate with their partner(s) during the event. Teams are also permitted to use other forms of communications unless otherwise prohibited by coaches and/or school districts. Make sure computers are able to run selected communication formats.Resources/Reference Materials
As a reminder, if not already allowed, each individual participant can have a personal set of reference materials (e.g., binders, single sheets of paper), calculator, or other academic resource as specified in the specific event rule for use during the competition to facilitate social distancing, isolation, and to prevent resource sharing. Personal sets of resource materials must meet all the criteria established in the specific event rule.
Teams can decide how they want to arrange their resources as they best understand the circumstances under which they are competing and what their overall strategy might be. Using Anatomy and Physiology as an example, each partner may choose to have two different sets of notes so Partner A tackles all the muscle questions and Partner B tackles all the skeleton questions.
Please note that all resources used must still follow the event rules (e.g. in the form of binders, note sheets, etc.) With the exception of Astronomy which allows a computer/tablet as resources, notes in general cannot be in a digital format. We understand the cost and burden on teams to create a new binder, especially for such an early tournament. We ask that teams follow this rule so that it’s equitable to all teams.
Feb 7 SO Practice (Virtual) vs Mini SO Invitational Tournament (Virtual)Similarities:
- Students compete from their homes or at an offsite location and not gather together or be at school
- Teams require to follow local and federal laws and health guidelines
- Event tests will be graded
- Devices will be scored
- Teams will be ranked
- No Medals
- No Rules Clarifications
- No Event Appeals
- Appeal function will be used for technical issue reporting and for the organizers to respond accordingly
- Partners take the same test from their own computers
- Partners see each other's answers as they work on a single test
- Built-in text-based chat for partners to discuss their answers
- Built-in text-based chat for students to ask event supervisor questions
- Built-in timers for specific test time period
- Answers automatically submitted once the allotted time or the time period has expired